Document Actions

You are here: Home Student services Matriculation (enrollment)

Matriculation

immatrikulation-722x155.png

 

All students have to enrol at the University Of Freiburg before they can commence their studies. With your enrolment (matriculation), you become a student member of the University of Freiburg.

Dear students,
please note that a personal enrolment is not possible at the moment. We will gladly accept your documents by regular mail. We would also ask you to transfer the semester fee due (161 euros) via wire transfer, as cash or EC card payment is not possible at the moment.

 

Matriculation for German students

For matriculation, you will need a letter of admission from the University of Freiburg, an application for matriculation and other documents. All documents required for matriculation can be found below under "Matriculation documents and information sheets".

You can submit the enrolment application either

  1. fill in online, print out, sign and submit with the rest of the documents The possibility to create the application for enrolment online is available to all applicants.

Applicants in the subjects of medicine, dentistry and pharmacy must first register in HISinOne - if not already done so - and then connect their account to hochschulstart.de using the BID/BAN button

2. submit on paper with the remaining documents. You will find the paper application form below under "Matriculation documents and information sheets".

We recommend that you fill out the application online, as your data will be recorded and stored in the system as soon as you fill it in, thus accelerating and facilitating the enrolment process.

Please note that the enrolment must be completed within the deadline specified in the letter of admission.

If you have been admitted by the Foundation for University Admissions (hochschulstart.de) for the study programme Pharmacy, Medicine or Dentistry, you must apply for enrolment at the Registrar's Office within the deadline specified by hochschulstart.de. It is not sufficient to submit only the acceptance section of hochschulstart.de.

For undergraduate subjects/degree programmes without special admission requirements (admission-free), you can register in the applicant portal, submit an application form there with all the necessary documents. After checking the requirements, you will receive a notification on the basis of which you can fill out the application for online enrolment, print it out, sign it and submit it together with all the original documents to the Registrar's Office by the end of the enrolment period. Please remember to enclose a sufficiently stamped envelope for the return of your original documents. List of undergraduate subjects/degrees without special admission requirements (admission free)

You can apply for enrolment either in writing or in person. If you are unable to complete the enrolment documents in person or cannot enrol in person, e.g. due to absence, you can authorise a person of your choice (e.g. parents, siblings) to do so. In this case, a written power of attorney must be enclosed with the matriculation documents to be submitted.

Matriculation for International Students

When and where does matriculation take place?

  • You may matriculate until 22 October 2020 at the Student Service Center – International Admissions and Services, Sedanstr. 6, 79098 Freiburg, on the first floor. The office hours for matriculation are Mon., Tues., Wed., and Thurs. from 9 a.m. to 12 noon and Tues and Thurs. from 2 to 4 p.m.
  • Please come to the Student Service Center in person during the matriculation period and bring along all of the documents listed below. There is an information desk for international students at the Student Service Center, where you can receive help on all matters concerning matriculation.

Albert-Ludwigs-Universität Freiburg
Service Center Studium – International Admissions and Services
Sedanstr. 6
79098 Freiburg
Tel.: +49 (0)761 203-4246
international@service.uni-freiburg.de
www.ias.uni-freiburg.de
Office hours: Mo - Thu 9:00 a.m. – 12:00 noon and Tues and Thu 2:00 p.m. – 4:00 p.m.

Matriculation at a glance

What documents do you need to bring with you to matriculation?

  • Your matriculation application (full-time or visiting student).
    You can prepare the matriculation form online. Please log in with the access data from your application, follow the instructions on the website, print the document at the end and sign it before submitting.

Alternatively, you can download the application in paper form to fill it in (see below under ""Matriculation documents and information sheets") or obtain and complete the application in paper form, when you come in to matriculate.

  • your letter of acceptance
  • your university entrance qualification
  • a certificate providing evidence of German statutory health insurance coverage or an exemption from the health insurance requirement. Your health insurance card or a general proof of insurance are not enough. See below for more information.
  • a receipt confirming payment of your student fees and administrative fees (original or printed); you can pay the fees directly with a German Girocard (with PIN) when you matriculate. We do not accept Visa or Mastercard. See below for more information.
  • if you have already been enrolled as a student in Germany (even if it was only exchange or short-term): Your exmatriculation certificate (printed) and any certificates you earned from examinations at that university. If you need an exmatriculation certificate, please contact the respective university.
  • If your letter of admission requests other records with your online matriculation application, e.g. a record of participation in a study orientation process or language skills, please bring the original or an officially certified copy with you.
  • if you are a non-EU citizen: your passport with a valid visa


Student orientation test

  • Applicants for undergraduate degree programs at the University of Freiburg (bachelor or state examination) must submit proof that they have taken a test to help them choose the right field of study. This is an online test that you can take from the comfort of your own home. It is not a test you can “fail.” You just need to confirm that you have taken it. To do so, just take the test online and print out the certificate of participation, which is generated automatically when you finish the test. If you didn’t include the certificate of participation with your application documents, please bring it with you when you matriculate.
  • List of available student orientation tests

Visa and residency permit

Now that you have received your letter of acceptance, you can organize the formalities of your trip to Germany. Please apply for a visa at an agency of the German government in your native country. Most applicants receive a “Certificate to Present to Embassies and Consulates of the Federal Republic of Germany” (a “Sichtvermerk”) along with their letter of acceptance to simplify the application process. Applicants from China, Vietnam, and Mongolia must first contact the APS (“Akademische Prüfstelle”).

If you are not an EU citizen, you must apply for a residency permit at the Immigration Office of the City of Freiburg before your visa expires (or, if you live outside of Freiburg, at the immigration office of the “Landratsamt,” i.e., district administrative office). Please make sure to take your passport, your letter of acceptance, passport photos, and evidence of adequate financial means.

A piece of advice from us: Please do not enter Germany with a tourist visa or a Schengen visa for visiting or business purposes!

Upon arrival in Freiburg, you must register as a resident at the Resident Registration Office of the City of Freiburg (or, if you live outside of Freiburg, with the local authorities of your municipality).

Office hours:

Resident Registration Office of the City of Freiburg (Bürgeramt):
Fehrenbachallee 12, 79106 Freiburg, service desk
Monday, Friday: 7:30 a.m. – 12:30 p.m.
Tuesday, Wednesday, Thursday: 7:30 a.m.– 6 p.m.
Saturday by appointment only
Phone: +49 (0)761 201-0
buergeramt@stadt.freiburg.de
http://www.freiburg.de/pb/,Lde/205252.html

Immigration Office of the City of Freiburg (Ausländerbehörde):
Berliner Allee 1, 79114 Freiburg
Service desk office hours:
Mon., Tues. & Fri.: 7:30 a.m.–12:30 p.m., Wed.: 7:30 a.m. – 5:30 p.m., Thurs.: 7:30 a.m. – 4:00 p.m., Fri.: 7:30 a.m.–12:30 p.m
auslaenderbehoerde@stadt.freiburg.de
http://www.freiburg.de/pb/,Lde/205368.html
Municipal authorities (if you live outside of Freiburg):

Please inquire with the municipal authorities or the town hall of the city in which you live to find out their office hours.
Immigration Office of the District Breisgau-Hochschwarzwald (if you live outside of Freiburg):
Stadtstraße 2, 79104 Freiburg
Monday and Friday: 8 a.m. – 12 noon
Wednesday: 1:30 – 4 p.m.

Health insurance

During the matriculation procedure, we make sure that you have health insurance coverage.

If you are from an EU country or one of several other European countries and have a “European Health Insurance Card” (EHIC), you do not need to apply for additional insurance in Germany. However, you must take your EHIC to a statutory health insurance agency upon arrival in Freiburg and request a certificate confirming that you are exempt from the health insurance requirement. You have to provide this certificate at matriculation.

If you have a private insurance policy in your native country, you must also obtain a certificate from a statutory health insurance agency in Freiburg confirming that you are exempt from the health insurance requirement. You are required to submit this document at matriculation. This also applies to recipients of DAAD scholarships who are insured over the DAAD.

The exemption from the statutory health insurance requirement is binding for your entire course of study in Germany. This means that you may not decide to switch from a private to a statutory health insurance agency during your studies.

Please note: Under German law, holders of the EHIC generally only receive care that is necessary from a medical standpoint in the case of illness.

If you do not have insurance that is valid in Germany, you must take out insurance with a German health insurance company. You will then receive a certificate of insurance, which you have to present when enrolling at the University of Freiburg. The fee for students up to the age of 30 or up to the 14th semester costs approx. 80 Euro per month, after that the fee increases to at least 160 Euro per month.

Overview of the public health insurance companies in Freiburg

Student Fees

You have to pay administrative and student activity fees as well as a student government fee to the amount of 161 euros when you matriculate (short-term students: 154 euros). Erasmus students and students who are participating in an exchange program coordinated by the International Office pay 84 euros per semester.

In addition, the government of the state of Baden-Württemberg has implemented student fees amounting to 1.500 Euro per semester. Affected are students who are not citizens of a member state of the European Union, or from Norway, Iceland or Liechtenstein, and who wish to undertake a Bachelor, Master or State Examination degree program. Enclosed is a separate payment request (notification of fees)
Detailed information regarding possibilities for being exempt from paying fees

How can you pay the fees?

  • By bank transfer: If you prepare your matriculation application online, you will be told the fees and information about payment (bank details, reference) during the process. Otherwise, please transfer the fees to the account of the Financial Transactions Office at Baden-Württembergische Bank Stuttgart, IBAN DE71 6005 0101 7438 508768, BIC SOLADEST600. As a payment reference for the bank transfer please enter the following data only: BEW, your application number AND your surname (for example: BEW628475Baker). Please note that your bank might charge you international transfer fees which have to be covered by you.
  • with an EC card from a German Bank account (girocard) directly when you matriculate. (You need a PIN for your card!)
  • at the university’s Financial Transactions Office (“Unikasse“) in the administrative building (Fahnenbergplatz, 79098 Freiburg, 1st floor, room 01008); office hours during the matriculation period: Monday, Tuesday, Wednesday and Thursday from 8:45 to 11:45 a.m. (cashier's office). Please note, that the “Unikasse” is 10 minutes on foot from the Service Center Studium. ERASMUS-Students should pay via EC card.


Until when do you have to pay the fees?

  • You have to pay the fees upon matriculation at the latest.

Living in Freiburg

In contrast to many other countries, you must find a place to live on your own if you want to study in Freiburg. This is not always easy at the start of the semester, so we recommend beginning your search as early as you can. Several ways to find a room or apartment are through classified ads, the apartment search service offered by the Studierendenwerk, or the private apartment database offered by the International Office: www.international.uni-freiburg.de/wohnen

In addition, you can apply to the Studierendenwerk for a room at a student dormitory. For more information, please visit the Studierendenwerk website

Courses and Departmental Academic Advising

In the 2020 winter term, courses (e.g., lectures, seminars, exercise courses) begin on 02 November 2020. You need to decide which courses you wish to take in your first semester no later than one week before the beginning of the teaching period. You can find out what courses are being offered in the university’s course catalogue. To plan your schedule for the semester, we recommend contacting a departmental academic advisor for your field or fields of study. Information on departmental academic advising for all fields of study is available on the Student Portal. The departmental academic advisors can also tell you how to register for the courses you wish to take.

Almost all departments hold special introductory courses for new students. We strongly recommend that you take these courses!

If you are a short-term student or an exchange student (non-degree-seeking), please contact the international office and Erasmus student representative at your department or your program coordinator for information on learning agreements and suitable courses.

Matriculation for Doctoral Candidates

According to § 38 Abs. 5 of the Landeshochschulgesetz (LHG, state university laws) of Baden-Württemberg, all doctoral candidates must officially enroll if their acceptance as a doctoral candidate took place after March 30, 2018 (the date of the notification about acceptance by the faculty is decisive). There is one exception to this obligatory enrollment for doctoral candidates. According to § 38 Abs. 5 LHG, doctoral candidates who have a contract (e.g. as a research assistant) for which the university is their main employer can be freed of the obligatory enroll.

Depending on your individual circumstances, please complete either the application for enrollment (matriculation) or the form for exemption from the obligation to enroll. The semester fee to be paid is currently 161 Euros. Doctoral candidates are generally exempt from the tuition fees for international students (1500 euros per semester).

On the information sheet (pages 1 and 2 of the application form) you will find a list of the documents that you must include with your application for enrollment or exemption from enrollment. Important: If you wish to be exempted from the obligation to enroll, you must also submit a copy of your current employment contract.

If you have any questions regarding enrollment, please contact the respective contact person at the Registration Office (German doctoral candidates) or the International Admissions and Services (IAS) department (international doctoral candidates).

 

FAQ

  • Do I need to personally go to the Student Service Center?
    You can send the application for enrollment or for exemption from the obligation to enroll by mail to the Student Service Center or submit it in person during office hours.
  • By when do I have to enroll?
    There is no enrollment deadline for doctoral candidates. Enrollment is possible at any time.
  • Why do I have to fill in the DOC501 form before enrollment or exemption from enrollment?
    Since the amendment of the Hochschulstatistikgesetz (Higher Education Statistics Act) by the German Bundestag in 2016, all state universities with the right to award doctorates are obliged to collect certain data from their doctoral candidates. For this reason, data collection for doctoral candidates (DOC 501) is required before applying for acceptance as a doctoral candidate.
  • What if I am already enrolled?
    If you are already enrolled at the University of Freiburg (e.g. as a student of the Faculty of Medicine), the existing enrollment must be supplemented by a further course of study (doctoral degree). If you want to add another course of study to your existing enrollment, please fill in the change of subject form and enter your old course of study and the "Doctorate" as the new course of study. There are no additional costs.
  • Is it possible to change between enrollment and exemption/registration?
    Yes, if you meet the requirements, a change is possible at any time.

Matriculation Documents

Dates

Central allocation procedure (Human Medicine, Dentistry, Pharmacy)

German students, EU citizens and students with German university entrance qualification (Bildungsinländer) International students
1st study semester Human Medicine, Dentistry, Pharmacy cf. list 15.09.-22.10.2020
Lottery cf. list ---
Higher study semesters Deadlines according to your letter of admission 15.09.-22.10.2020

Local allocation procedure

German students and students with German university entrance qualification (Bildungsinländer) International students
1st study semester Subjects with restricted admission Deadlines according to your letter of admission Deadlines according to your letter of admission
1st study semester Admission-free subjects

Deadlines according to your letter of admission
Deadline 22.10.2020

Deadlines according to your letter of admission
Deadline 22.10.2020
DoSV Coordination phase Deadlines according to your letter of admission 15.09.-22.10.2020
DoSV Coordinated move-up Deadlines according to your letter of admission 15.09.-22.10.2020
Lottery (excluding DoSV) as of 12.10.2020 ---
Lottery (DoSV) as of 02.11.2020 ---
Higher study semesters Deadlines according to your letter of admission 15.09.-22.10.2020
Master’s programmes 01.08.-22.10.2020
In individual cases, different deadlines may be set. Please take these from your letter of admission.
01.08.-22.10.2020
In individual cases, different deadlines may be set. Please take these from your letter of admission.

Cancellation of Matriculation

Download Application for Cancellation of Matriculation

Admissions and Matriculation Regulations

Admissions and matriculation regulations [de]