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Matriculation

immatrikulation-722x155.png

 

All students have to enrol at the University Of Freiburg before they can commence their studies. With your enrolment (matriculation), you become a student member of the University of Freiburg.

Dear students,
please note that a personal enrolment is not possible at the moment. We will gladly accept your documents by regular mail. We would also ask you to transfer the semester fee due (161 euros) via wire transfer, as cash or EC card payment is not possible at the moment.

Albert-Ludwigs-Universität Freiburg
LBBW/BW-Bank Stuttgart
IBAN DE71600501017438508768
BIC SOLADEST600
Please state as reference with your transfer the letters “BEW”, your application number AND your first name and surname (e.g. BEW621798LenaMusterfrau)

 

Matriculation for German students

For matriculation, you will need a letter of admission from the University of Freiburg, an application for matriculation and other documents. All documents required for matriculation can be found below under "Matriculation documents and information sheets".

You can submit the enrolment application either

  1. fill in online, print out, sign and submit with the rest of the documents The possibility to create the application for enrolment online is available for all applicants except for admissions to medicine, dentistry, pharmacy and for admissions to further education master courses. In this case please use the paper application form.
  2. submit on paper with the remaining documents. You will find the paper application form below under "Matriculation documents and information sheets".

We recommend that you fill out the application online, as your data will be recorded and stored in the system as soon as you fill it in, thus accelerating and facilitating the enrolment process.

Please note that the enrolment must be completed within the deadline specified in the letter of admission.

If you have been admitted by the Foundation for University Admissions (hochschulstart.de) for the study programme Pharmacy, Medicine or Dentistry, you must apply for enrolment at the Registrar's Office within the deadline specified by hochschulstart.de. It is not sufficient to submit only the acceptance section of hochschulstart.de.

For undergraduate subjects/degree programmes without special admission requirements (admission-free), you can register in the applicant portal, submit an application form there with all the necessary documents. After checking the requirements, you will receive a notification on the basis of which you can fill out the application for online enrolment, print it out, sign it and submit it together with all the original documents to the Registrar's Office by the end of the enrolment period. Please remember to enclose a sufficiently stamped envelope for the return of your original documents. List of undergraduate subjects/degrees without special admission requirements (admission free)

You can apply for enrolment either in writing or in person. If you are unable to complete the enrolment documents in person or cannot enrol in person, e.g. due to absence, you can authorise a person of your choice (e.g. parents, siblings) to do so. In this case, a written power of attorney must be enclosed with the matriculation documents to be submitted.

Matriculation for International Students

When and where does enrolment take place?

 

  • Enrolment will take place from 01.02.-09.04.2021 at the Service Center Studium in Sedanstr. 6, 79098 Freiburg, on the 1st floor. Due to Corona restrictions, enrolment in person is currently not possible. We will gladly accept your documents by post.
  • Off-Campus Enrolment at Corona Times: For students who cannot enter Germany due to the Corona restrictions, off-campus enrolment is possible. To do so, please contact theadministrative staff at the IAS by e-mail. You will need the completed application for enrolment, the letter of admission, all documents listed in the letter of admission and the payment of the international tuition fees (1500 euros) and the semester fee of 161 euros. You submit all these documents by e-mail to the responsible administratorYou must submit your health insurance certificate from a German statutory health insurance fund, your residence title and your certificates in the original or as an officially certified copy as soon as you have arrived in Germany. Enrolment is subject to a re-registration block in your HISinOne account for the following semester, which will be lifted as soon as we receive these documents.
  • We kindly ask you to transfer the semester fee (161 euros) and the international tuition fees (1500 euros) if possible, as cash or giro card payment is not possible at the moment.

If you entered from a risk area and you have the instruction to stay in quarantine, then please wait for the end of the quarantine before taking all the necessary steps for your enrolment.

Albert-Ludwigs-Universität Freiburg
Service Center Studium – International Admissions and Services
Sedanstr. 6
79098 Freiburg
Tel.: +49 (0)761 203-4246
international@service.uni-freiburg.de
www.ias.uni-freiburg.de
Office hours: Mo - Thu 9:00 a.m. – 12:00 noon and Tues and Thu 2:00 p.m. – 4:00 p.m.

Matriculation at a glance

What documents do you need to bring with you to matriculation?

  • Your matriculation application (full-time or visiting student).
    You can prepare the matriculation form online. Please log in with the access data from your application, follow the instructions on the website, print the document at the end and sign it before submitting.

Alternatively, you can download the application in paper form to fill it in (see below under ""Matriculation documents and information sheets") or obtain and complete the application in paper form, when you come in to matriculate.

  • your letter of acceptance
  • your university entrance qualification
  • a certificate providing evidence of German statutory health insurance coverage or an exemption from the health insurance requirement: will be transmitted electronically to us by the statutory health insurance company. For this purpose, please request "Meldegrund 10 for Uni Freiburg" from your chosen German statutory health insurance. Your health insurance card or EHIC or a written general proof of insurance are not enough. See below for more information.
  • a receipt confirming payment of your student fees and administrative fees (original or printed); you can pay the fees directly with a German Girocard (with PIN) when you matriculate. We do not accept Visa or Mastercard. See below for more information.
  • if you have already been enrolled as a student in Germany (even if it was only exchange or short-term): Your exmatriculation certificate (printed) and any certificates you earned from examinations at that university. If you need an exmatriculation certificate, please contact the respective university.
  • If your letter of admission requests other records with your online matriculation application, e.g. a record of participation in a study orientation process or language skills, please bring the original or an officially certified copy with you.
  • if you are a non-EU citizen: your passport with a valid visa


Student orientation test

  • Applicants for undergraduate degree programs at the University of Freiburg (bachelor or state examination) must submit proof that they have taken a test to help them choose the right field of study. This is an online test that you can take from the comfort of your own home. It is not a test you can “fail.” You just need to confirm that you have taken it. To do so, just take the test online and print out the certificate of participation, which is generated automatically when you finish the test. If you didn’t include the certificate of participation with your application documents, please bring it with you when you matriculate.
  • List of available student orientation tests

Visa and residency permit

Now that you have received your letter of acceptance, you can organize the formalities of your trip to Germany. Please apply for a visa at an agency of the German government in your native country. Most applicants receive a “Certificate to Present to Embassies and Consulates of the Federal Republic of Germany” (a “Sichtvermerk”) along with their letter of acceptance to simplify the application process. Applicants from China, Vietnam, and Mongolia must first contact the APS (“Akademische Prüfstelle”).

If you are not an EU citizen, you must apply for a residency permit at the Immigration Office of the City of Freiburg before your visa expires (or, if you live outside of Freiburg, at the immigration office of the “Landratsamt,” i.e., district administrative office). Please make sure to take your passport, your letter of acceptance, passport photos, and evidence of adequate financial means.

A piece of advice from us: Please do not enter Germany with a tourist visa or a Schengen visa for visiting or business purposes!

Upon arrival in Freiburg, you must register as a resident at the Resident Registration Office of the City of Freiburg (or, if you live outside of Freiburg, with the local authorities of your municipality).

Office hours:

Resident Registration Office of the City of Freiburg (Bürgeramt):
Fehrenbachallee 12, 79106 Freiburg, service desk
Monday, Friday: 7:30 a.m. – 12:30 p.m.
Tuesday, Wednesday, Thursday: 7:30 a.m.– 6 p.m.
Saturday by appointment only
Phone: +49 (0)761 201-0
buergeramt@stadt.freiburg.de
http://www.freiburg.de/pb/,Lde/205252.html

Immigration Office of the City of Freiburg (Ausländerbehörde):
Berliner Allee 1, 79114 Freiburg
Service desk office hours:
Mon., Tues. & Fri.: 7:30 a.m.–12:30 p.m., Wed.: 7:30 a.m. – 5:30 p.m., Thurs.: 7:30 a.m. – 4:00 p.m., Fri.: 7:30 a.m.–12:30 p.m
auslaenderbehoerde@stadt.freiburg.de
http://www.freiburg.de/pb/,Lde/205368.html
Municipal authorities (if you live outside of Freiburg):

Please inquire with the municipal authorities or the town hall of the city in which you live to find out their office hours.
Immigration Office of the District Breisgau-Hochschwarzwald (if you live outside of Freiburg):
Stadtstraße 2, 79104 Freiburg
Monday and Friday: 8 a.m. – 12 noon
Wednesday: 1:30 – 4 p.m.

Health insurance

During the matriculation procedure, we make sure that you have health insurance coverage.
If you are insured with a German statutory health insurance company: Request the transmission "Meldegrund 10" for the University of Freiburg from this insurance company. The insurance company will send the necessary information electronically directly to the University of Freiburg.
 
If you are from an EU country or one of several other European countries and have a “European Health Insurance Card” (EHIC), you do not need to apply for additional insurance in Germany. You can be exempted from compulsory insurance. After your arrival in Freiburg, go to a statutory health insurance company with your EHIC and ask for exemption an electronic transmission ("Meldegrund 10") to the University of Freiburg. You will not receive a paper document, the health insurance company will send the necessary information directly to the University of Freiburg.  
If you are not yet in Germany, you can also contact a German statutory health insurance company in advance. To do so, scan both sides of the EHIC and contact a German statutory health insurance and ask for exemption and electronic transmission ("Meldegrund 10") to the University of Freiburg. You will not receive a paper document, the insurance company will send the information directly to the University of Freiburg.  
 
Please note: Under German law, holders of the EHIC generally only receive care that is necessary from a medical standpoint in the case of illness.
 
Even if you are privately health insured in your home country or have taken out special private health insurance for your studies in Germany, you must have a statutory health insurance company in Freiburg certify that you are exempt from compulsory insurance. This also applies to DAAD scholarship holders who are insured over the DAAD. To do this, contact a statutory German health insurance company, either by e-mail or in person, and submit your insurance documents. Ask for electronic transmission ("Meldegrund 10") to the University of Freiburg. You will not receive a paper document; the health insurance company will send the information directly to the University of Freiburg.  
 
The exemption from the statutory health insurance requirement is binding for your entire course of study in Germany. This means that you may not decide to switch from a private to a statutory health insurance agency during your studies.
 
If you do not have insurance that is valid in Germany, you must take out insurance with a German health insurance company. Inform the German statutory health insurance company that you would like to enrol at the University of Freiburg and ask for electronic transmission ("Meldegrund 10") to the University of Freiburg. The fee for students up to the age of 30 or up to the 14th semester costs approx. 80 Euro per month, after that the fee increases to at least 160 Euro per month.


Overview of the public health insurance companies in Freiburg

Student Fees

You have to pay administrative and student activity fees as well as a student government fee to the amount of 161 euros when you matriculate (short-term students: 154 euros). Erasmus students and students who are participating in an exchange program coordinated by the International Office pay 84 euros per semester.

In addition, the government of the state of Baden-Württemberg has implemented student fees amounting to 1.500 Euro per semester. Affected are students who are not citizens of a member state of the European Union, or from Norway, Iceland or Liechtenstein, and who wish to undertake a Bachelor, Master or State Examination degree program. Enclosed is a separate payment request (notification of fees)
Detailed information regarding possibilities for being exempt from paying fees

How can you pay the fees?

  • By bank transfer: If you prepare your matriculation application online, you will be told the fees and information about payment (bank details, reference) during the process. Otherwise, please transfer the fees to the account of the Financial Transactions Office at Baden-Württembergische Bank Stuttgart, IBAN DE71 6005 0101 7438 508768, BIC SOLADEST600. As a payment reference for the bank transfer please enter the following data only: BEW, your application number AND your surname (for example: BEW628475Baker). Please note that your bank might charge you international transfer fees which have to be covered by you.
  • with an EC card from a German Bank account (girocard) directly when you matriculate. (You need a PIN for your card!)
  • at the university’s Financial Transactions Office (“Unikasse“) in the administrative building (Fahnenbergplatz, 79098 Freiburg, 1st floor, room 01008); office hours during the matriculation period: Monday, Tuesday, Wednesday and Thursday from 8:45 to 11:45 a.m. (cashier's office). Please note, that the “Unikasse” is 10 minutes on foot from the Service Center Studium. ERASMUS-Students should pay via EC card.


Until when do you have to pay the fees?

  • You have to pay the fees upon matriculation at the latest.

Living in Freiburg

In contrast to many other countries, you must find a place to live on your own if you want to study in Freiburg. This is not always easy at the start of the semester, so we recommend beginning your search as early as you can. Several ways to find a room or apartment are through classified ads, the apartment search service offered by the Studierendenwerk, or the private apartment database offered by the International Office: www.international.uni-freiburg.de/wohnen

In addition, you can apply to the Studierendenwerk for a room at a student dormitory. For more information, please visit the Studierendenwerk website

Courses and Departmental Academic Advising

In the 2020 winter term, courses (e.g., lectures, seminars, exercise courses) begin on 02 November 2020. You need to decide which courses you wish to take in your first semester no later than one week before the beginning of the teaching period. You can find out what courses are being offered in the university’s course catalogue. To plan your schedule for the semester, we recommend contacting a departmental academic advisor for your field or fields of study. Information on departmental academic advising for all fields of study is available on the Student Portal. The departmental academic advisors can also tell you how to register for the courses you wish to take.

Almost all departments hold special introductory courses for new students. We strongly recommend that you take these courses!

If you are a short-term student or an exchange student (non-degree-seeking), please contact the international office and Erasmus student representative at your department or your program coordinator for information on learning agreements and suitable courses.

Matriculation for Doctoral Candidates

According to § 38 Abs. 5 of the Landeshochschulgesetz (LHG, state university laws) of Baden-Württemberg, all doctoral candidates must officially enroll if their acceptance as a doctoral candidate took place after March 30, 2018 (the date of the notification about acceptance by the faculty is decisive). There is one exception to this obligatory enrollment for doctoral candidates. According to § 38 Abs. 5 LHG, doctoral candidates who have a contract (e.g. as a research assistant) for which the university is their main employer can be freed of the obligatory enroll.

Depending on your individual circumstances, please complete either the application for enrollment (matriculation) or the form for exemption from the obligation to enroll. The semester fee to be paid is currently 161 Euros. Doctoral candidates are generally exempt from the tuition fees for international students (1500 euros per semester).

On the information sheet (pages 1 and 2 of the application form) you will find a list of the documents that you must include with your application for enrollment or exemption from enrollment. Important: If you wish to be exempted from the obligation to enroll, you must also submit a copy of your current employment contract.

If you have any questions regarding enrollment, please contact the respective contact person at the Registration Office (German doctoral candidates) or the International Admissions and Services (IAS) department (international doctoral candidates).

 

FAQ

  • Do I need to personally go to the Student Service Center?
    You can send the application for enrollment or for exemption from the obligation to enroll by mail to the Student Service Center or submit it in person during office hours.
  • By when do I have to enroll?
    There is no enrollment deadline for doctoral candidates. Enrollment is possible at any time.
  • Why do I have to fill in the DOC501 form before enrollment or exemption from enrollment?
    Since the amendment of the Hochschulstatistikgesetz (Higher Education Statistics Act) by the German Bundestag in 2016, all state universities with the right to award doctorates are obliged to collect certain data from their doctoral candidates. For this reason, data collection for doctoral candidates (DOC 501) is required before applying for acceptance as a doctoral candidate.
  • What if I am already enrolled?
    If you are already enrolled at the University of Freiburg (e.g. as a student of the Faculty of Medicine), the existing enrollment must be supplemented by a further course of study (doctoral degree). If you want to add another course of study to your existing enrollment, please fill in the change of subject form and enter your old course of study and the "Doctorate" as the new course of study. There are no additional costs.
  • Is it possible to change between enrollment and exemption/registration?
    Yes, if you meet the requirements, a change is possible at any time.

Matriculation Documents

Enrolment in Master without Bachelor's degree certificate

If you are unable to present your bachelor degree certificate at the desired time of enrolment/transfer, you have are the following possibilities:

You have completed your Bachelor's degree, but you do not have your Bachelor's degree certificate.

 

1. if it is foreseeable that you will receive the certificate by 09 April 2021 and there are no urgent reasons to enrol earlier - your application for enrolment can only be recorded after the certificate has been submitted. If the certificate still cannot be submitted by 09 April 2021, then please read point 2.

2. if your first degree has already been completed but you are unable to submit a copy of the transcript of records, you must send us confirmation from the examination office of your previous university that you have completed your studies. In this case, your letter of admission will be changed to a "letter of admission with condition".   The condition means that you must submit your degree certificate by 20 September 2021. The prerequisite for this type of admission is that you have already completed your studies and passed your final thesis. A confirmation from the university/examination office is required.

If point 3 applies to you and you are admitted with reservations, it is necessary for you to continue to be enrolled in the undergraduate degree programme in addition to the enrolment for the Master's degree programme (parallel study) in order to complete the study and examination achievements missing under point 3.  This happens automatically for students who complete their Bachelor's degree at the University of Freiburg. All others must apply for parallel studies. (https://www.studium.uni-freiburg.de/de/studierendenservices/parallelstudium/parallelstudium)

 

Failure to comply with the requirement by 20 September 2021 will result in the revocation of the approval (you are not allowed to continue studying the Master programme)  

 

You have not yet completed your Bachelor's degree

3. if you wish to enrol in an admission-free Master's degree programme or in a Master's degree programme with special admission requirements, but you have not yet completed your Bachelor's degree programme, you can be enrolled under the condition  that you must submit your Bachelor's degree certificate by 20 September 2021 at the latest. In this case, your admission notification will be changed to an "admission subject to reservation". You have to apply for the conditional admission together with the matriculation documents and all required proofs at the Student Secretariat of the SCS by 30 April 2021.

Requirement for admission subject to reservation for admission-free Master's degree programmes:

a) Proof that you have submitted the thesis by 30 April 2021

b) the scope of the study and examination achievements missing for the completion of the first higher education degree (in addition to the thesis) must not exceed 20 ECTS credits (proof/ToR)

c) Proof that the non-achievement of the missing study and examination achievements is due to restrictions in the course of studies caused by the Corona pandemic.

 

4. if you want to enrol for a Master's degree programme with restricted admission but you do not have a Bachelor's degree certificate, you can be enrolled with the proviso that you must submit the Bachelor's degree certificate by 20 September 2021 at the latest. In this case, your admission notification will be changed to an "admission subject to reservation". You have to apply for the conditional admission together with the matriculation documents and all required proofs at the Student Secretariat of the SCS by 09 April 2021.

Prerequisite for admission with reservation for admission-restricted Master's degree programmes:

d) passed thesis (proof) at the time of enrolment (certificate of the examination office). Please note that it is not sufficient for admission under reserve in admission-restricted Master's degree programmes that the thesis has been submitted, but it must have been passed. 

e) The scope of the study and examination achievements missing for the completion of the first higher education degree must not exceed 20 ECTS credits (proof).

f) Proof that the non-achievement of the missing study and examination achievements is due to restrictions in the course of studies caused by the Corona pandemic.

If point 4 applies to you and you are admitted with reservations, it is necessary for you to continue to be enrolled in the undergraduate degree programme in addition to the enrolment for the Master's degree programme (parallel study) in order to complete the missing study and examination achievements under point 3.  This happens automatically for students who complete their Bachelor's degree at the University of Freiburg. All others must apply for parallel studies. (https://www.studium.uni-freiburg.de/de/studierendenservices/parallelstudium/parallelstudium)

Failure to comply with the requirement by 20 September 2021 will result in the revocation of the approval (you are not allowed to continue studying the Master programme) 

 

If you have any further questions, please do not hesitate to contact us.

International students: International Admissions and Services

 

Deadlines

Central allocation procedure (Dentistry)

German students, EU citizens and students with German university entrance qualification (Bildungsinländer) International students
1st study semester Dentistry cf. list 01.02.-09.04.2021
Higher study semesters Deadlines according to your letter of admission 01.02.-09.04.2021

Local allocation procedure

German students and students with German university entrance qualification (Bildungsinländer) International students
1st study semester Subjects with restricted admission 01.02.-09.04.2021 01.02.-09.04.2021
1st study semester Admission-free subjects

01.02.-09.04.2021

01.02.-09.04.2021
Higher study semesters Deadlines according to your letter of admission 01.02.-09.04.2021
Master’s programmes 01.02.-09.04.2021

In individual cases, different deadlines may be set. Please take these from your letter of admission.
01.02.-09.04.2021

In individual cases, different deadlines may be set. Please take these from your letter of admission.

Cancellation of Matriculation

Download Application for Cancellation of Matriculation

Admissions and Matriculation Regulations

Admissions and matriculation regulations [de]